Best Daily Planner Apps to Stay Organized

Daily Planner Apps are smart digital tools that help people organize their time, tasks, and goals more easily. They work like modern versions of traditional planners, allowing users to manage schedules, set reminders and track their progress using their phones or computers. They are designed to simplify daily life by allowing users to create to-do lists, plan appointments, set deadlines and prioritize important activities with ease.

Many daily planner apps also integrate seamlessly with calendars, email, and cloud storage ensuring that users can access their plans anytime and anywhere. Advanced features like goal tracking, time blocking, habit tracking and teamwork options make these apps useful for both personal use and for professionals or teams who want to stay organized and productive.

What makes the best daily planner app?

To test each daily planner, I created a trial or free account, tried using each to plan my day, and used each tool for a week or two (I was already familiar with some of them).

My evaluation standards were as follows:

• Ease of Use: How simple and easy is the application to use?
• Features: What features, such as time-blocking, calendar integration, and task management, does it provide?
• Pricing: Is the app reasonably priced, and does it provide good value for the money?
• User Input: What are people saying about the application? 

Best daily planner apps

Motion for AI-driven daily planning and task management

• Motion is a complete productivity package that helps you effectively manage your time, tasks, and team. It's more than simply a daily planner software.
• It's really easy to get started: connect your calendar or calendars, create workspaces, and begin adding tasks! 
• Once configured, Motion's auto-scheduling capabilities reveal its full potential.
• Your schedule will take meetings, appointments, and other time commitments into consideration thanks to its smooth interaction with your personal and professional calendars, giving you an accurate picture of your workload.
• Motion is particularly good at capacity planning and team collaboration (Motion isn't only for teams; over 100,000 people use it and feel its benefits). 
• There is no need for frequent check-ins and status updates when you assign tasks to team members because they will show up on their calendars automatically.
• Motion also takes into account the workloads and availability of team members, which enables you to plan projects realistically and proactively spot possible bottlenecks. 

Standout features

• Tasks are automatically scheduled on your calendar by Motion's AI task manager according to team availability, deadlines, and priorities.
• Smooth calendar integration between work and personal calendars
• Integration of voice and email to add tasks while on the go
• Features that facilitate team collaboration, such as task delegation and status monitoring
• Workspaces, projects, and task templates that are customizable

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Things I enjoyed

• The ease of Motion's integration with my calendar astounded me.
• My duties were automatically scheduled and modified according to my actual availability, which saved a ton of time and decreased the cognitive load associated with day planning.
• Having Motion dynamically rearrange my schedule once I marked a high-priority task was like having an AI assistant. 

What I didn't like

• Motion is a great platform, but there are several things it could do better.
• Some of the more sophisticated features, such as custom fields, can have a somewhat high initial learning curve.
• The pricing structure may seem more expensive than that of some of Motion's rivals, particularly for smaller groups or individuals.
• For organizations that value productivity and efficient daily planning, however, Motion's features frequently offer a better value proposition than the price. 

Any.do for seamless task and calendar integration

• Any.do began as a mobile-first app that mainly assisted with personal chores, but it has rapidly developed to add more features and functionality.
• On the web, iOS, Android, Mac, and Windows.do now assists its users in streamlining their personal and professional lives.
• Any.do provides calendar connection (google or Outlook), task organizing, and checklist management.
• Because it has board views in addition to kanban, table, and calendar views, it can work similarly to Trello. However, because it is displayed independently of tasks and is more challenging to combine, the calendar view is not ideal.
• Additionally, it is presently experimenting with AI by suggesting tasks to its consumers. You can use it to recommend tasks based on your past choices and to break down projects into smaller jobs.

Standout features

• The capability of centralizing calendars, reminders, and to-do lists
• The fact that it offers the most effective assignments through astute recommendations
• How simple it is to create tasks and navigate
• The smart grocery list makes meal planning and shopping easier.
• The team chat feature

What I enjoyed

• I liked Any.do's straightforward and user-friendly design. It was helpful to view my calendar tasks and events in one location instead of having to switch between applications.
• Another useful feature was the "Suggestions" section, which let me add pertinent chores to my daily schedule without having to look through several project lists.
• It was beneficial to me to rearrange my work and group assignments according to various standards, such as deadlines or individuals.

I didn't like

• Even though Any.do has a lot of capabilities, it was lacking in a few areas.
• With so many options and perspectives packed into the UI, the application felt cluttered in some places.
• Additionally, I wanted to combine the calendar and task views like I can in Motion, even though it was useful to have both in one location.
• Although the AI features are helpful, I would rather see it reorganize my day when things change and flames break out. 

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Sunsama for mindful daily planning

• Sunsama is an app for daily planning that serves as the central location for all of your chores and to-do lists from other tools and apps.
• The onboarding procedure was simple: I linked my Slack, Notion, and Gmail accounts, and Sunsama imported pertinent tasks and action items from those programs.
• It has a straightforward and user-friendly interface.  As it pulls the tasks from other applications, Sunsama lacks the project management features of Motion and Any.do.
• However, for somebody who works for a big firm that is already heavily reliant on a project management application, it might be a perfect answer. 
• In this manner, the user might continue to work inside the programs they already use and still benefit from the integration of tasks and calendars.
• An essential component of Sunsama's value proposition is integration.
• It may link to project management applications like Asana, ClickUp, Trello, and others, in addition to the main productivity apps.
• Tasks from all of your work apps may be consolidated in one location thanks to this. 

Standout features

• Centralizes work from various platforms, including Slack, Notion, and email.
• Stylish and user-friendly daily planning interface Connects to well-known project management platforms such as ClickUp, Trello, and Asana

What I enjoyed

• The weekly calendar view for scheduling was one feature of Sunsama that I truly liked. You can drag and drop things onto particular days and timeslots, and it gives you a beautiful overview of your week.
• The visually appealing design of Sunsama also appealed to me. The interface has a soothing color scheme and is contemporary and simple.
  I was able to plan out my days in a pleasant setting free from visual overload.
• Their weekly report, which let me see how I spent the week, was another feature I enjoyed.

What I didn't like

• Even though Sunsama's integrations are helpful for bringing in assignments, I occasionally found it cumbersome to manually drag each item onto my calendar, especially on hectic days.
• I would have preferred a more automated scheduling option based on due dates, priority, and expected hours, similar to what Motion provides for me, as I manage dozens of tasks across several projects.
• Sunsama's teamwork and collaboration aspects were lacking. Sunsama felt more equipped to handle her own tasks. 

Ak iflow for robust custom integrations

• Since Akiflow and Sunsama are so similar, it was difficult for me to distinguish between them at first.
•  It draws your tasks from other programs, just like Sunsama, so it lacks project management features.
•  But the primary focus of Akiflow is its strong API and extensive integrations with more than 50 services and apps.  Users can create unique workflows to optimize their procedures thanks to this.
•  Akiflow may automatically generate a follow-up task and put it on your calendar when a new lead is added to your CRM, for instance.  Alternatively, receiving an email from a significant client initiates a task and a notice in Akiflow. 
• The possibilities for automation are extensive.
• In addition to the workflow engine, Akiflow has all the standard features you'd expect in a daily planner—a clean kanban board interface, calendar and scheduling views, notes and file uploads, and more. It integrates natively with Google Calendar to sync your Akiflow schedule.
• There are several opportunities for automation.
• Along with the workflow engine, Akiflow has all the typical elements of a daily planner, including a straightforward kanban board interface, schedule and calendar views, the ability to upload files and comments, and more.  It syncs your Akiflow schedule with Google Calendar through native integration. 

Standout features

• Strong workflow automation and API
• Connectivity with dozens of applications
• Metrics and analytics for calendars 

What I enjoyed

• The strength and adaptability of Akiflow's automation engine truly amazed me.
• One significant advantage over more inflexible task managers is my ability to create bespoke workflows that are suited to the particular procedures of my organization.
• Additionally, I liked how customizable Akiflow is.  You can change everything to suit your needs, including the layout and colors of the interface as well as the particular data fields and views.
• With this level of control, you feel as though the tool is working for you instead of the other way around.
• Furthermore, Akiflow offers comprehensive time management data, such as measures pertaining to your productive hours, schedule density, and the degree to which you followed your scheduled calendar. 

What I didn't like

• Although Akiflow has excellent technical capabilities, the learning curve was very steep, particularly when using their scripting tools and API to build up more complicated automation.
• The app is primarily designed for technical users who are at ease with scripting and coding.
• Despite being very flexible, the interface's abundance of features and settings can occasionally make it seem cluttered and overwhelming. 

Routine for personal habit tracking and routine planning

• With its innovative, contemporary approach to task and schedule management, Routine is the newest software to enter the daily planner market.
• In addition to adding chores and setting time blocks, Routine distinguishes itself with intelligent lifestyle elements like journaling, habit tracking, and mindfulness exercises.
• You can establish daily "routines" for things like morning and evening rituals throughout the onboarding process.
• Exercise, reading, and meditation are among the habits you can monitor. As for integrations, Routine presently has connections with Gmail, Calendar, and Keep, which are essential Google Workspace applications.
• In the future, they also intend to integrate project management, Slack, and Notion.

Standout features

• A lovely, simple interface
• Journaling and habit tracking
• Personal plan for free

What I enjoyed

• The basic design is serene and tidy.
• Building constructive habits in addition to productive ones is something I really believe in. I therefore adored how Routine integrated journaling and habit monitoring into the main experience.It promotes a more comprehensive method of time management.
• Another significant advantage of Routine is its free pricing tier.
• You may test out the main features of the app without committing because it's generous for a personal plan. This made it easier for me to try it out.

What I didn't like

• Routine excels in personal productivity and lifestyle use cases, but it struggles with more complex job management requirements.
• In my testing, I discovered that it was deficient in areas such as task allocation and assignment, team workload and priority tracking, reporting, and project progress visibility.
• Routine is more suited for solitary use than for group situations.
• Furthermore, Routine's calendar appeared to be more appropriate for scheduling individual, self-contained tasks as opposed to more extensive project work. 

Notion Calendar for integrated note-taking and scheduling

• Notion Calendar is a component of the larger Notion platform, which provides project management tools and configurable processes.
• Notion is a choice among customers who need a highly configurable tool because of its versatility.
• This calendar might help you if you already have projects, tasks, notes, etc. in Notion.
• You can now access all of your information in one location rather than having your calendar for time blocking, scheduling, and appointments, and your project management tool for your to-do list, knowledge base, and meeting notes. 
• Notion Calendar is notable for its adaptability and capacity to combine different components into a unified workflow.
• It does not, however, have Motion's AI-powered features or dynamic scheduling.
• Additionally, it's still relatively new, and users have expressed a need for various changes, including the addition of connections for iCloud and Outlook. 

What I enjoyed

• Naturally, it's incredible how well the Notion Calendar and the Notion workspace work together.
• It was ideal that I could view and manage my assignments, projects, and timeframes all within the calendar app, which removed the need for me to hop between programs continuously.

 What I didn't like

• Despite its strength, I thought the Notion Calendar could be enhanced in a few places.
• The inability to fully sync Google Calendar, especially with regard to recurrent events, was one of the main drawbacks.
• Additionally, Notion is incompatible with tablets and only functions with Google Calendar—not Outlook or iCloud.
• Lastly, setting up and customizing workflows with Notion Calendar takes a significant amount of time. 

Conclusion

Daily Planner Apps play a vital role in helping individuals and professionals manage their time, tasks and goals effectively. They offer an easy and organized way to plan daily activities, set reminders and track progress, all from the convenience of a mobile device or computer. With features like goal tracking, time blocking and collaboration tools these apps make it simple to stay focused, meet deadlines and maintain productivity. In a fast-paced world where managing multiple responsibilities can be challenging, Daily Planner Apps provide the structure and support needed to stay organized, reduce stress and achieve a balanced, well-managed lifestyle.